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CHALLENGES AFFECTING PUBLIC PROCUREMENT RECORDS MANAGEMENT PRACTICE IN PUBLIC ENTITIES IN KENYA: A CASE OF THE NATIONAL TREASURY


Lusuli Antony Lung’aho

Masters Student, Jomo Kenyatta University of Agriculture and Technology, Kenya

Dr. Gladys Rotich

Lecturer, Jomo Kenyatta University of Agriculture and Technology, Kenya


ABSTRACT

Records of any kind are a very important asset to any organization for they keep vital information for proper decision making. Weaknesses in records keeping, particularly in regard to procurement records include failure to comply with the procurement law, fragmentation of procurement files; maintenance of informal records which affects effective procuring process. Dysfunctional records management undermines transparency and accountability hence creating room for corruption or collusion leading to loss of public funds which results in stalling of economic development. Proper records management is therefore geared towards ensuring that all procurement records are managed and maintained in accordance with records management policies and practices to curb cases of corruption in public entities. This study sought to determine challenges affecting procurement record management practices in public procuring entities in Kenya with focus on top management support, training, technology and records management policy as factors influencing records management. The study will be of benefit to the management of the public procurement entities, Government of Kenya and other researchers. The study was a descriptive research and the target population of the study was80 staff members working in National Treasury with a sample size of 40 respondents from procurement, human resource management, ICT and records management officers. Questionnaires were the main data collection instruments. The study employed both quantitative and qualitative research in its data analysis. Data was presented using tables, pie charts and bar graphs. The study established that there is poor public procurement record keeping systems which has led to corrupt practices and lack of accountability.


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