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EFFECTS OF RECORDS MANAGEMENT ON THE EFFICIENCY OF THE PROCUREMENT FUNCTION: CASE OF COAST GENERAL HOSPITAL


Daniel Kinuthia Wanjiru

M.Sc. in Procurement and Logistics Student, Jomo Kenyatta University of Agriculture and Technology, Mombasa, Kenya

Linah Mkamaghanga Mjomba

M.Sc. in Procurement and Logistics Student, Jomo Kenyatta University of Agriculture and Technology, Mombasa, Kenya


ABSTRACT

The purpose of the study was to establish the effects of records management on the efficiency of procurement function at in an organization. Basing on the following objectives; to establish how proper record keeping influence procurement functions , to analyze the effects of ease of records retrieval of records on efficiency of procurement function , to establish how records help in liaison with internal and external stakeholders in procurement and to determine the best way to manage records  and achieve procurement efficiency. The study adopted a descriptive research design to analyze the effects of ease of records retrieval of records on efficiency of purchasing function. The findings revealed that poor record management practices affected procurement efficiency in organizations to a great extent. The study therefore recommends that the firms adequate controls should be put in place by introduction of electronic data management software for managing records in liaison with these both internal and external stakeholders should be connected to the electronic data software for transparency and efficiency.


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