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ROLE OF INTEGRATED FINANCIAL MANAGEMENT INFORMATION SYSTEM IN MANAGEMENT OF PUBLIC FUNDS IN THE KENYAN GOVERNMENT: CASE OF DEPARTMENT OF IMMIGRATION

 

1* Sarah Jepkirui 2*Dr. Gladys Rotich 3*Mr. Wicliffe Anyango

 

1*College of Human Resource and Development, Jomo Kenyatta University of Agriculture and Technology

P. O. Box 62000, 00200 Nairobi, Kenya.

 

2* College of Human Resource and Development, Jomo Kenyatta University of Agriculture and Technology

 

3* College of Human Resource and Development, Jomo Kenyatta University of Agriculture and Technology

 

Corresponding Author email: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

 

 

CITATION: Jepkirui, S., Rotich, G., Anyango, W. (2016). Role of Integrated Financial Management Information System In Management Of Public Funds In The Kenyan Government: Case Of Department Of Immigration. International Journal of Economics and Finance Vol 5(10) pp 43 – 66.

 

 

ABSTRACT


IFMIS provides a critical financial management solution for countries whose administrative and economic infrastructure is obsolete or has been destroyed through rampant corruption. Kenya, like other countries is considered in terms of resources which it needs to free for medium term priorities by putting in place several interventions towards it. With the two levels of government in place, national and county governments, the gap between requirements and allocation of funds has increased hence it is important that prudent financial management should be prioritized through putting in place systems for controls and decision making. IFMIS is one of such systems and it is used by several countries to control expenditures and track development initiatives. Kenya has been implementing the system since 2008 in pilot institutions and with this development, determining The study used descriptive survey research design with primary data collected using both closed and open ended questionnaires. The population targeted was in different sections within the department of immigration services. The population of study was 150 employees in finance, accounts and procurement sections. The study adopted a stratified sample method in selecting 30% of the target population. Stratified random sampling procedure was adopted in selecting the study respondents and the sample size of 45 respondents in the department of immigration was attained. The quantitative data was collected and analyzed using SPSS. The findings of this study revealed that funding allocation affect IFMIS through budgeting, planning and fund release and liquidity control. Transparency and public access to information influence the management of public funds to a very great extent; the operational efficiency is influenced by IFMIS, processing payments are made easy, accounting and monitoring is enhanced with IFMIS; Audit trail also influence IFMIS and management of public funds through fraud tracking, internal and external audits and security and operational problems. The study recommends that for proper management of public resources, IFMIS must be fully implemented in the department, good perception on the mind of staff should be created, and management of public funds should be above board, fair and credible. Good and updated feedback system for effective monitoring and evaluation established.

 

Keywords: Funding allocations, Transparency, Operation efficiencies, Audit trail, IFMIS, Financial management

 

 

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