ROLE OF PROCUREMENT FUNCTION ON PROJECTS COMPLETION IN PRIVATE ORGANIZATIONS: A CASE STUDY OF KENYA TEA DEVELOPMENT AGENCY

MWENDA BROWN KANAMPIU

Jomo Kenyatta University of Agriculture and Technology

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DR. JANE GATHENYA

Jomo Kenyatta University of Agriculture and Technology

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CITATION: Kanampiu, B. M., & Gathenya, J. Role of Procurement Function On Projects Completion in Private Organizations: A Case Study of Kenya Tea Development Agency. International Journal of Human Resource and Procurement. Vol. 5 (5). Pp 20-122

ABSTRACT

This study focuses on the role of procurement function on projects completion in private organization, a case study of Kenya Tea Development Agency. The study focused on the key areas of procurement that are likely to play a role in projects completion using the budget provided, within the scheduled time and to the required specification or quality. These are Procurement planning, solicitation, contract management and risk management. Literature review was undertaken to identify procurement planning factors, solicitation, contract management and procurement risk management factors that play a role on completion of projects. A structured questionnaire was designed to collect information on procurement factors that may play a role on project completion. In order to validate the questionnaire, the researcher carried out a pilot study on five members (9%) of the sample size. The respondents of the final research consisted of randomly picked members of staff within the KTDA Head office in various departments. The research was carried out through a descriptive research survey design. In this study the researcher used stratified random sampling where 30% of the target population which was representative of the entire population studied. In all, fifty four (54) members of staff were selected and questionnaires sent out to them for response. Questionnaires were retrieved from these respondents and used for the data analysis. The data from the completed questionnaires were coded and entered into the computer using statistical packages for social sciences (SPSS version 21) for analysis. The data collected was presented through frequency tables, pie charts and graphs. The findings revealed that, procurement planning, solicitation, contract management and risk management have a significant positive impact on project completion in KTDA. Based on the study findings, the study concludes that completion of projects in KTDA within set budget, time and to the required quality/specifications is affected by procurement planning followed by solicitation, contract management and then risk management. The study recommends organizations to pay more attention and provide adequate resources in project procurement planning, solicitation, procurement contract management and risk management in order to enhance completion of projects within budget, on time and to the required specification or quality.

Keywords: Procurement Planning, Risk, Source Selection, Solicitation, Project

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